*Offer valid on Freight, Fuel Surcharge and Security Surcharges only from July 20 through August 31 (both dates inclusive). See additional Terms and Conditions.
Air Freight Shipping Guide
If you need your goods moved in a time efficient manner, air freight may be your best option. Read our guide to better understand the air freight shipping process and get answers to some of your most asked questions.
Get an Air Freight QuoteOpen the link in a new windowWhat is Air Freight?
Generally, air freight is one of the fastest and most expensive types of freight transportation. Air freight is typically used for time-sensitive goods that are high-value and lightweight. (This can be cost prohibitive for low-value, commodity products or goods that are bulky or heavy.)
What Are the Advantages of Air Freight?
- Shorter transit times, than compared to other modes like ocean or ground
- Better freight condition on arrival
- Greater inventory control
- Increased security
How is Air Freight Transported?
Air cargo can be loaded into a variety of unit load devices (ULDs). These ULDs allow cargo to be loaded and unloaded safely and efficiently from aircraft. They also allow multiple smaller shipments to be combined into manageable units within an aircraft. The different air freight dimensions can be found below.
Air cargo freight can be moved in a L9N Container, LD3 Container or a M1N Pallet depending on the size and quantity of the goods in your shipment.
How Do I Ship Air Freight?
1. Get an Air Freight Quote
Decide which air transportation option is best for your timeline, budget and specific needs. You can calculate and compare air freight rates using the UPS® Forwarding Hub. Visit our freight shipping guide to learn about the different factors that affecting air freight rates.
2. Fill Out Your Forms
Air freight can’t be picked up without proper documentation, so gather and fill out the necessary air freight documents. Learn more about shipping documents.
3. Pack Your Freight
Determine the best packing options and materials to secure and protect your shipment and mitigate damage. You can choose from a variety of air freight packaging materials, such as paper, foam or bubble wrap padding, loose packing, edge boards, corrosion protection and shrink wrapping. If you’re shipment will be palletized, decide if you’ll use plastic or wooden pallets. Depending on the destination, determine if the wooden pallets need to be heat treated. If you have any questions regarding labeling your air freight shipment, we have put together a quick video showing you how to properly label an air freight shipment.
4. Schedule a Pickup
If you’re scheduling your own pick-up, it’s a good idea to book the pickup several days in advance of your needed pickup date. Determine if you or your recipient will require a liftgate, in the event either of you don’t have a loading dock. Contact the carrier’s local service center. If you’re using UPS, you can schedule your pick up through the UPS Forwarding Hub, where you’ll also receive your cost estimate and tracking number.
5. Transport Your Shipment
Depending on the speed of the air service you selected, your shipment is either transported to a local hub to wait for its departure or it’s directly transported to the airport to be shipped to its destination on the next flight out. If you have a tracking number, you can keep track of your shipment or if available, be alerted at key milestones or if any exceptions occur.
6. Clearing Customs
When your shipment arrives at its destination air gateway, it is processed for Customs clearance, which can take up to three days. If the shipment clears Customs before 9 a.m. that day, it can be loaded onto a truck to be driven to its final delivery destination. Your shipment only has to clear customs in the country of its final destination. UPS has over 100 years of customs brokerage experience. If you have any questions or would like UPS to broker your cross-border shipments, you can speak with one of our brokerage experts.
What Are the Types of International Air Freight Shipments?
Is Air Freight Right for You?
When Should I Ship My Goods Using Air Freight?
Air freight is great for shipping lightweight and time-sensitive goods. This can include perishable goods such as food and wine as well as goods that need to be temperature-controlled or require special handling, such as pharmaceuticals.
When Shouldn't I Ship My Goods Using Air Freight?
If you need to ship heavier or bulkier manufactured items, air transportation may not be the right answer for you. Ocean freight transportation is better for moving heavier items that are less time-sensitive. You can learn more about ocean freight shipping by reading the Ocean Freight Shipping Guide.
More Insights from UPS Supply Chain Solutions
Guides & White Papers
Go to Guides & White Papers
News & Market Updates
Go to News & Market Updates