Shipping Papers (49 CFR)

UPS requires this document to be computer generated.

1. The shipper’s UPS account number (six alpha-numeric characters).

2. The 24-hour emergency telephone number in conjunction with the ER Registrant information (when required) - §172.604.

Note:

To conform to DOT standards, the “Emergency Contact Number” field on a shipping paper is limited to the numeric telephone number, including any applicable country code or international access codes. The only alphabetical characters allowed in this field are “EXT” when an extension must be included, or “OPT” when a caller must select an option number. Additional non-alphabetical characters that may be included are: period (.), dash (-), plus sign (+) and conventional parentheses. All other information relevant to the emergency telephone number must be presented in the “ER Registrant” field.

3. The consignee’s name, city and state; or the package tracking number; or a reference number that refers back to the consignee. This field may be handwritten.

4. When preparing an air shipment, delete the mode that is not applicable. For example: "X" through the "Cargo Aircraft Only" box to confirm the package conforms to the passenger aircraft provision in 49 CFR. If shipping a cargo aircraft only quantity, then "X" through the "Passenger Aircraft" box. When preparing a ground shipment, "X" through both "Cargo Aircraft Only" and "Passenger Aircraft." This must be done mechanically by the computer.

5. The basic description including the following information in sequence separated by commas, semicolons or multiple spaces:

• Identification number (when assigned) - §172.202(a)(1)
• Proper shipping name - §172.202(a)(2)
• Technical name(s) for N.O.S. or generic materials in parenthesis (if required) - §172.202(d), §172.203(k)
• Hazard Class or division number - §172.202(a)(3)
• Subsidiary hazard class or division number in parentheses (if assigned) - §172.202(a)(3)
• Packing group number (when assigned) - §172.202(a)(4)
• Additional description(s) required - §172.203
• Other regulatory information, such as "Limited Quantity" or "LTD QTY," DOT special permit number, LAA numbers and EX numbers
• Number and type of packages - §172.202(a)(7)
• Quantity of material - §172.202(a)(5) and (6)

6. Sign and date the shipping paper. This field can be handwritten or computer generated. – §172.204

• The shipper's certification statement is a legally binding declaration stating the package has been prepared in compliance with all aspects of the HMR.