Glossary

1Z Tracking Number

A unique number that identifies a UPS Small Package child shipment in a Trade Direct consolidated movement or a UPS parcel in a non-Trade Direct shipment. This number is assigned by UPS to each shipment or parcel and can be used to track a child shipment as it moves through the UPS system to its destination.

Active Workstation

Note: This term is used to describe the status of a workgroup workstation.

A workstation that is currently running UPS WorldShip. The Workstations window shows the status for all workgroup workstations.

Actual Weight

The weight of a parcel that you enter.

Address Only Invoice

The Address Only Invoice simply declares the country/territory of export and the country/territory of import.

UPS WorldShip can print Address Only Invoices as needed. See Prepare Invoices for Return Services Shipments.

AESDirect

A free Internet-based system sponsored by the US Census Bureau. Use AES to electronically file the Electronic Export Information (EEI) to the US Customs Service's AES, which captures and stores US export statistical data.

Aggregation

A method of consolidating multiple shipments to the same consignee into a single shipment. This consolidation occurs during the End of Day process, or if you are aggregating child shipments in a UPS World Ease shipment, the aggregation occurs during shipment processing (that is, when you click the Process Child Shipment button).

The following fields must match exactly for aggregation:

Notes:

Air Freight

Air Freight refers to the mode of transportation. It offers regional, interregional, and specialty solutions in many origins and destinations worldwide.

Air Freight Shipper

A UPS customer allowed to ship Air Freight shipments. This shipper is based on origin and destination and not on whether the shipper has an Air Freight House Account.

The two types of Air Freight shippers are:

Airport Code

The Airport Code box appears on the Ship To and Ship From tabs for Air Freight shipments. In each box, click the down arrow to display a list of airport codes based on the destination country and select the appropriate code for the Air Freight shipment.

Alternate Exchange Rate and Currency

UPS WorldShip displays shipment costs based on the default currency and country of origin. Use the Shipper Editor to change the currency for a specific shipper, whereby any windows that display shipment costs for that shipper reflect the alternate rate and currency. See Rating Preferences Tab in the Shipper Editor Window.

The exchange rate is the ratio at which the default currency in the country of origin is exchanged for another currency, which you specify in the Alternate Currency box.

To help you determine the currency used to display shipment costs for a particular shipper:

Amazon Standard Identification Number (ASIN)

An alphanumeric unique identifier assigned by Amazon.com and its partners for product identification within the Amazon organisation.

Authorised Shipping Outlet

An independently owned shipping service centre where you can ship your parcels/shipments via UPS. Shipping rates vary.

Automated Export System (AES)

A free Internet-based system sponsored by the US Census Bureau. Use AES to electronically file the Electronic Export Information (EEI) to the US Customs Service's AES, which captures and stores US export statistical data.

Bill of Lading

The first document that begins the commercial shipping cycle. This document shows such information as the origin of the shipment, the shipment destination, a description of the freight, the number of pieces, the number of handling units, and the weight.

Its purposes include:

You can produce the following types of bill of lading documents:

Trade Direct

Ground Freight

Billable Weight

The greater of the actual weight and the dimensional weight.

TESTBillable Weight

The greater of the actual weight and the dimensional weight.

Canadian Certificate of Origin (CO)

The Canadian Certificate of Origin (CO) authenticates the national origin of the merchandise and is required by customs authorities at the time of importation. The shipper signs the Canadian CO, and depending on the destination country, certification by a local chamber of commerce or board of trade, notarisation, and even issuance of a visa by a resident foreign consulate may also be required. The Canadian CO may be required to verify origin because of treaty arrangements, varying duty rates based on the origin of the goods, or most-favored-nation treatment that may benefit goods of Canadian origin. Certain countries may also use the Canadian CO for exchange rate purposes.

Charge Back Code

An identifier to specify the department, division or other business unit in your company to be charged for shipping the parcel you are processing.

Child Shipment

There are two types of Trade Direct child shipments:

Child Shipment Invoice

This document declares the contents of your child shipment, in appropriate format, to customs in both the country of export and the country of import.

Place the Child Shipment Invoice inside the Doc Box of the master shipment. See Assemble Master Shipments with Appropriate Documentation.

Collect on Delivery (COD) Service Fee

The amount UPS charges to provide the C.O.D. service. It does not include the cost of any other options, such as Declared Value, nor does it include the value of the C.O.D. itself.

Commercial Invoice

The Commercial Invoice is used for import control, valuation, and duty determination. The document identifies the commodities (or goods) being shipped and their values.

A Commercial Invoice is required on all non-document shipments containing goods and is not required for document shipments.

Provided all information needed to complete a Commercial Invoice is present, use one of the following methods to process a Commercial Invoice using UPS WorldShip:

Notes:

Connection Assistant

A "wizard" or guide to help you import information into UPS WorldShip from another data source or application or export information from WorldShip to another data source or application. This information can be address, commodity, customer ID list, reference number and qualifier, or shipment data.

Consolidated Invoice Detail

The shipper has the option of creating a Consolidated Invoice Detail report (CID) only for a UPS World Ease master shipment. The CID will be sent electronically if you have a paperless contract. If you require a hard copy of the CID, it will automatically print if you have a 041 WorldEase Contract or select Print copy of Paperless Documents. The report can also be reprinted from history.

Note:UPS World Ease is available only if you have a contract for this service.

This report shows the following:

Place this report in the documentation pouch on the Doc Box of the master shipment. See Assemble Master Shipments with Appropriate Documentation. If you do not use a packing slip or a manifest, you can duplicate this report and place it in the Doc Box.

Consolidated Movement

A group of child shipments. After collecting or receiving your shipments, UPS consolidates your shipments into one movement, transports the movement to the destination country, and provides customs clearance. After reaching the destination country, the consolidated movement is separated into individual shipments and those shipments are dropped into either the UPS Small package or the LTL/TL (see Notes) network and delivered directly to the ultimate consignees.

Notes:

Container Freight Station (CFS)

A facility where freight shipments are consolidated or de-consolidated and staged between transport legs. A CFS is typically located in proximity to an ocean, port, or airport, where cargo containers are transported to and from.

UPS assigns the following CFSs to each approved Trade Direct shipper:

Controlled Territory

Controlled territories can include countries experiencing internal strife, or those that have strained relations with the United States. These countries are currently Cuba, Iran, North Korea, Sudan, and Syria (see Syria Note below). Consult the federal government’s Export Administration Regulations if you have questions about a specific territory.

Note: Goods shipped to controlled territories require more export documents, usually an Electronic Export Information (EEI) for all non-document and document shipments (except those containing normal business or personal information) and possibly an export licence.

Syria Note: UPS will not process shipments from the US and Americas Region countries to Syria; however, shipments from European and Asia Pacific Region origins to Syria will be processed.

Customs Declaration CN 22

A form required on all international UPS Mail Innovations and UPS SurePost shipments that is the USPS equivalent to a Commercial Invoice. The form identifies the commodities (or goods) being shipped and their values.

UPS WorldShip can print the Customs Declaration CN 22 as needed. See Provide International Documentation Info for UPS Mail Innovations Shipments or Provide International Documentation Info for UPS SurePost Shipments.

Notes:

Customs Value

The total invoice amount (excluding discounts, freight, insurance, and other charges) for an international shipment. This amount must be equal to the Invoice line total of the shipment.

Enter the purchase price of the merchandise being shipped in the currency of the purchase. If the merchandise is not shipped pursuant to a purchase agreement (e.g. consignment sales), enter the value of similar or identical merchandise exported to the destination country around the same time.

Consignee Label

Prints in addition to the shipment label, but does not replace the shipment label. This label can be customised using the Custom Label Editor.

Notes:

Daily Shipment Detail Report

This report summarises all the parcels processed since your last End of Day process. This report lists the recipient and shipping information for each parcel as well as summary totals.

If you use multiple shippers to process shipments, the shipment information is grouped by shipper accounts, and the report information for each shipper starts on a new page. The shipper number is shown in the UPS Account No. field in the upper-right corner of the report.

Notes:

Dangerous Goods Hazardous Materials Manifest

Dangerous Goods Hazardous Materials Manifest is a compilation of all hazardous materials parcels shipped, and it must be printed at the end of the day. The manifest is required to be generated for all 49CFR shipment(s) and IATA, ADR and TDG shipments.

Dangerous Goods Regulation Sets

The origin and destination of the shipment as well as the mode of transportation determine the valid regulation set, as follows:

Origin

Destination

Transportation Mode

Regulation Set

US 48

US 48

Ground

49CFR (Code of Federal Regulations)

US 48

Canada

Ground

49CFR

Canada

Canada or US 48

Ground

TDG (Transportation of Dangerous Goods)

Europe

Europe

Ground

ADR

US 48

US 48

Air

IATA (International Air Transportation Association) or 49CFR

US 48

Canada

Air

IATA

Canada

Canada or US 48

Air

IATA

US 48

Other than US 48 or Canada

Air

IATA

Canada

Other than US 48 or Canada

Air

IATA

Other than US 48 or Canada

US 48 or Canada

Air

IATA

Other than US 48 or Canada

Other than US 48 or Canada

Air

IATA

Dangerous Goods Shipper's Declaration

Created for customs, a Shipper’s Declaration for Dangerous Goods is a list of items that contain Hazardous Materials to be shipped. This list must be prepared and all requirements completed prior to collection, and UPS only transports dangerous goods to and from approved locations. The Shipper's Declaration for Dangerous Goods prints for all Air shipments.

The origin and the destination determine the Shipper's Declaration requirement, as follows:

Origin

Destination

US 48

US 48

US 48

Canada

Canada

Canada or US 48

US 48

Other than US 48 or Canada

Canada

Other than US 48 or Canada

Other than US 48 or Canada

US 48 or Canada

Other than US 48 or Canada

Other than US 48 or Canada

The table below indicates which Dangerous Goods shipments will print the Shipper's Declaration for Dangerous Goods.

Regulation Set

Fully Regulated (FR)

Limited Quantities (LQ)

IATA

Yes

Yes

Whether you are shipping by ground or by air, a shipping paper must accompany each parcel that contains Fully Regulated Dangerous Goods. UPS requires the document to be computer-generated. If more than one hazardous material is in a parcel, one shipping paper must be used listing all materials. UPS allows a maximum of three compatible materials in one parcel. The shipper is responsible for ensuring that all copies of the UPS shipping paper are clear and legible.

The and the destination determine the shipping paper requirement, as follows:

Origin

Destination

Shipping Paper

US 48

US 48

Hazardous Materials Shipping Paper

Canada

Canada

UPS Canada Dangerous Goods Ground Shipping Paper

US 48

Canada

Cross Border Ground Dangerous Goods Shipping Paper

Canada

US 48

Cross Border Ground Dangerous Goods Shipping Paper

Europe

Europe

ADR Transport Document

Commodities can be Fully Regulated (FR) or Limited Quantity (LQ). The table below indicates which Dangerous Goods shipments will and will not print shipping papers. For shipments where shipping papers are not printed, the reprint option will not be available.

Regulation Set

Fully Regulated (FR)

Limited Quantities (LQ)

TDG

Yes

N/A

ADR

Yes

No

49CFR Ground

Yes

No

49CFR Air

Yes

Yes

Data File Connection

A data file connection defines a name used to store your import or export information. For example, define a name for the import of an Excel spreadsheet that has vendor addresses or customer shipments. The connection information is stored by the name you create. After you complete the import, you can reselect or edit the data file connection for repeated use. If this name refers to a database, the Import/Export Wizard opens the same database and prompts you to select the table that has your data. If it is an Excel spreadsheet or text file, the Import/Export Wizard follows the same directory path that you previously chose and lists any Excel spreadsheets or text files to perform another import or export.

Data Mode Types for Electronic Dimensioners

There are two data mode types for electronic dimensioners, as follows:

Note: If the dimensioner supports both Request Mode and Listen Mode, the Request Mode option under Data Mode is automatically selected. You can change the configuration to Listen Mode.

Data Type

An address is a data type. Data that you enter into an application, such as an Excel spreadsheet, has specific addresses or shipments that you may want to import into or export out of UPS WorldShip. The Import/Export Wizard lets you import six data types and export two data types.

Declaration for Free Entry of Unaccompanied Articles US Customs Form 3299

This form provides detailed information to US Customs regarding unaccompanied goods across the border. It is required in order to clear unaccompanied personal effects or household goods through US Customs.

Declaration Statement

The legal explanation that US Customs uses to process your shipment. It must be identical to the declaration statement used by Customs.

Deficit Weight Pricing

If it is less expensive to rate a shipment weighing greater than 20 kgs at a higher weight, then UPS WorldShip adds additional weight to the shipment to achieve the higher weight price break. This weight is not the same as the actual weight.

If WorldShip applies deficit weight pricing, the Deficit Weight Applied indicator appears as follows:

Notes:

Delivery Area Surcharge

A surcharge applied to shipments delivered to residences and commercial locations in certain postal codes to help offset the higher cost of providing service to those areas.

Delivery Information Acquisition Device (DIAD)

A small computer that records information about all shipments picked up and delivered each day.

Dimension of a Parcel

To determine the total dimension of a parcel, measure the parcel length and then add twice the width  and twice the height.

Note: Refer to the UPS Rate and Service Guide for current Large Parcel Weight and Measure requirements.

The total dimension of a parcel must be 165 inches (or local equivalent) or less. The length must be 108 inches (or local equivalent) or less.

Dimensional Weight

UPS WorldShip adds the parcel-level weights to determine the shipment-level weight. Each shipment is billed by the greater of its shipment-level dimensional weight, actual weight, or minimum billable weight.

To calculate the dimensional weight of a parcel:

  1. Multiply the length (L) by the width (W) by the height (H). The result is the cubic size of the parcel.

  2. Divide the cubic size by the dimensional weight divisor (see Note below).

    Cubic Size of Parcel / Dimensional Weight Divisor = Dimensional Weight

To calculate the dimensional weight of a shipment:

  1. Calculate the cubic size (L x W x H) of each parcel in the shipment (see above).

  2. Add all the cubic sizes of the parcels. The result is the total cubic size of the shipment.

  3. Divide the total cubic size by the dimensional weight divisor (see Note below).

    Total Cubic Size of Shipment / Dimensional Weight Divisor = Dimensional Weight

Notes:

Dimensioner

A dimensioner is a device that measures three-dimensional or cube shaped objects such as parcels, parcels, cartons, and boxes.

The measurements obtained and displayed to WorldShip depend on the type of dimensioner used, as follows:

Distribution List

A list of customer addresses that is a quick way to process an identical shipment for each customer on the list. You select a distribution list, specify the shipment once, and UPS WorldShip processes a shipment and prints all labels for each customer in the distribution list.

Doc Box

A burgundy-striped box that identifies the lead parcel in a UPS World Ease master shipment.

Note: WorldShip supports UPS World Ease Paperless shipments without a physical doc box.

Document (Doc) Label

Shipping information that prints on a Thermal 4 x 8 or 4 x 8¼ (Perforated) shipment label. The top 6 inches shows the standard shipment information. The lower 2 inches can be customised using the Custom Label Editor. A perforation separates these two portions.

There are four types of doc labels, as follows:

Notes:

Document Shipment

A written, typed or printed communication of no commercial value. Disks sometimes are acceptable as documents.

Domestic Shipment or Consolidated Movement

A shipment or consolidated movement in which the origin and destination countries/territories are the same.

Electronic Export Information (EEI)

Note: The Electronic Export Information (EEI) is used only if the origin of the shipment is the United States or Puerto Rico.

The EEI, formerly known as the Shipper's Export Declaration (SED), provides general information about your export transaction and is used for developing US export statistics and controls.

The EEI is only required if your shipment contains a commodity (or good) in one of the following instances:

An EEI is not required for shipments to Canada unless the goods are being exported under an export licence or licence exception or the shipment is destined for a third country.

Provided all information needed to complete an EEI is present, use one of the following filing methods to process an EEI using UPS WorldShip:

Email Address

An electronic mail (e-mail) address is the text string used to specify the source or destination of an electronic mail message.

Export Accompanying Document (EAD)

A document which contains the Movement Reference Number (MRN) which must be completed for a German export shipment with a customs value of more than 1000 EUR.

Export Control Commodity Number (ECCN)

You must type the ECCN in the ECCN box if you do either of the following:

Export Declaration

When exporting goods from Canada to a country other than the United States, Puerto Rico, or the US Virgin Islands, the Canada Border Services Agency (CBSA) requires the exporter to declare all shipments prior to export. This declaration is a Canadian governmental regulation to ensure the collection of accurate export trade statistics and to protect the destination country from any prohibited commodities.

An Export Declaration is required for the following:

The CBSA approves several methods for submitting the Export Declaration, including the electronic B13A form, the paper B13A form, and the summary reporting method. For information on these reporting methods, see Canadian Export Documentation.

Export Documents

A document that must accompany a shipment shipped to international locations.

UPS WorldShip can generate the following export documents: Invoice, Certificate of Origin (CO), Electronic Export Information (EEI), Power of Attorney, and International Shipper Agreement.

For UPS World Ease users, WorldShip can generate the following export documents: Master Invoice, Consolidated Invoice Detail, CO, and Child Shipment Invoice.

Export Map

When you export shipment data from UPS WorldShip to another database, the data must be formatted so that it is acceptable to the database that is receiving it. The export map allows you to associate each field in the WorldShip shipment record with the appropriate field in the export database.

Exporter

The person or company sending an international shipment. You designate this person or company on the Ship From tab in the Shipping window when you process an international shipment. This information defaults to the data you specified about you or your company when you first commissioned UPS WorldShip.

Extended Area

An area at the top and bottom on the Thermal 4" x 8" or 4" x 8¼", Laser 8½" x 11", Laser 8½" x 11" (2 Labels per Page), and A4 210 x 297 (or local equivalent) label stocks.

You can use the extended area on the Thermal 4 x 8 or 4 x 8¼ (or local equivalent) stock to do one of the following:

You can use the extended area on the Laser 8½ x 11 or the Laser 8½ x 11 (2 Labels per Page) (or local equivalent) stock to do the following:

You can use the extended area on the Laser A4 210 x 297 (or local equivalent) stock to do the following:

Extended Area Surcharge

A surcharge applied to shipments delivered to residences and commercial locations in certain postal codes to help offset the higher cost of providing service to those areas.

Declaration for Imported Electronic Products Subject to Radiation Control Standards FDA Form 2877

The Declaration for Imported Electronic Products Subject to Radiation Control Standards Food and Drug Administration (FDA) Form 2877 is a declaration for imported electronic products (and their parts) subject to FDA’s radiation control standards. The importer is responsible for signing and providing the form which certifies the imported goods meet FDA requirements. Some examples of products that require the FDA Form 2877 include but are not limited to: microwave ovens, cathode ray tubes, laser printers, and CD players.

Federal Communications Commission (FCC) Form 740

The Federal Communications Commission (FCC) Form 740 is a statement regarding the importation of radio frequency devices capable of causing harmful interference. This form declares that FCC standards have been or will be met for the radio frequency device being imported.

A separate form is required for each type of device imported and must be signed by the importer or consignee. This form should be presented to Customs and Border Protection (CBP) at the time entry is made.

Final Billable Weight

The greater of the Billable Weight and the Large Package Minimum Billable Weight.

Generic Barcode

A customised reference number barcode to print in the lower 2-inch (or local equivalent) extended area of the Thermal 4" x 8" or 4" x 8¼" or A4 210 x 297 (or local equivalent) label. This barcode is a Code 128 barcode and is limited to 14 alphanumeric or 24 numeric characters.

Good

Any commodity you want to ship.

Goods Not in Free Circulation

Goods in a transborder shipment that can not move freely between European Union (EU) countries/territories because the goods:

A customised image to print in the top 2-inch (or local equivalent) extended area of the Thermal 4" x 8" or 4" x 8¼" (or local equivalent) label. The graphical image must be contained in a .pcx or .bmp file and be no larger than 4 inches wide and 2 inches high (or local equivalent).

Ground Freight

Freight refers to the mode of transportation of LTL/TL shipments. Freight offers regional, interregional, and long-haul services as well as a full portfolio of specialty solutions in the US 50, Canada, Puerto Rico, Guam, the US Virgin Islands, and Mexico.

Harmonised Tariff (HTS) Code

HTS stands for Harmonised Tariff Schedule. Developed by the World Customs Organisation (WCO), the codes are used to classify and define internationally traded goods. In most cases, to import or export a product internationally, the traded good must be assigned an HTS code that corresponds with the Harmonised Tariff Schedule of the country of import.

Height of a Parcel

The third largest dimension of a parcel.

High Value Report

For all but Return Services shipments, this report automatically prints during the End of Day process only if you processed a parcel with a Declared Value of $1,000 or more. For Return Services shipments, this report prints during shipment processing instead of during the End of Day process. This report shows the tracking number, parcel ID, and Declared Value of each high-value parcel.

If you use multiple shippers to process high-value parcels, the parcel information is grouped by shipper accounts, and the report information for each shipper starts on a new page. The shipper number is shown in the UPS Shipper No. field.

Important: This report prints twice during the End of Day process: one copy for you and one copy for the UPS driver. To record collection confirmation for your records, ensure that the UPS driver signs your copy of the report and records the collection time and total number of high-value parcels on the last line of the report. Then, be sure to give the second copy of this report to your UPS driver for his or her records.

Hundredweight

Provides rates for multiple parcels sent to a single address on the same day. This service offers guaranteed, on-schedule, door-to-door delivery to every address within the 48 contiguous United States and is available only to UPS daily collection account customers.

Note: Hundredweight is available only if you have a contract for this service.

Import Control Receipt

If you select the Import Control shipment option, this receipt may automatically print on the next available sheet of label stock following the parcel label for the same parcel. You send this receipt (along with the label) to your customer, and your customer keeps this receipt for tracking purposes and as proof of collection by UPS.

Note: To automatically print this receipt, you must set a system preference using the System Preferences Editor. See Set Printing Setup System Preferences.

Import Map

When you import shipment data to UPS WorldShip from another database, the data must be formatted so that it is acceptable to the WorldShip database. The import map allows you to associate each field in the outside database with the appropriate field in the WorldShip database.

Importer

The person or company (specified on the Sold To tab) who imports and pays any duties due on the current shipment.

Importer of Record

A UPS World Ease term for the agent and party responsible for the payment of duties and taxes to the appropriate government agencies. A customer may act as its own importer of record. An importer of record must be established in each destination country. When a single World Ease shipment is sent to multiple countries in the European Union (EU), the importer of record can be established in any EU country, but the customer must have a VAT ID in the country of clearance (Germany and/or the United Kingdom).

Inactive Fields in PGXY Mode

In PGXY mode (that is, print X of Y values as you process each parcel in a child shipment), several fields in the Shipping window become inactive when adding a parcel and the new child shipment matches an existing child shipment on the selected master shipment.

Inactive fields include:

Inactive Workstation

Note: This term is used to describe the status of a workgroup workstation.

A workstation that is currently not running UPS WorldShip. The Workstation window shows the status for all workgroup workstations.

Intermediate Consignee

For Air Freight shippers, the person or company that receives and forwards the goods for end use, or the person or company listed on the Shipper's Letter of Instruction.

International Shipment or Consolidated Movement

A shipment or consolidated movement in which the origin and destination countries/territories are different and are not Transborder.

International Shipper Agreement

An agreement between the exporter (usually you, the shipper) and UPS that allows UPS to complete export documents on behalf of the exporter. An exporter can either file an International Shipper Agreement directly with UPS or provide a Power of Attorney document with each international shipment. Once this agreement is filed with UPS, UPS WorldShip no longer prints a Power of Attorney for each international shipment. The International Shipper Agreement remains valid as long as the registered, commissioned user of WorldShip is the same as the exporter specified on the Ship From tab. If you change any of the address boxes other than the Attention, Telephone and Fax boxes, you have designated a new exporter not covered by the International Shipper Agreement on file. If you process applicable international shipments with a new exporter, WorldShip generates a Power of Attorney.

Label Stock Dimensions

The size of the stock you use to print your labels.

Your choices are:

Efficiency Tips for Laser Paper:

Labels for UPS World Ease

Note: UPS World Ease is available only if you have a contract for this service.

One 4" x 11" thermal label prints for the doc box and each child shipment parcel in a master shipment. The label for the child shipment parcel prints when you click Process Child Shipment, and the label for the doc box prints when you close out the master shipment. For Paperless shipments without a doc box, WorldShip prints a Summary label with instructions. If you print labels for multiple master shipments, the labels are sorted by Ship To country in ascending order.

The 4" x 11" World Ease label consists of two parts:

Affix the World Ease label to the Doc Box or child shipment parcel as follows:

  1. Remove the address label with the attached under label from the thermal label backing.

  2. Apply this label to the top of the parcel.

  3. Remove the over label from the thermal label backing, making sure not to remove the centre portion of the thermal label backing.

  4. Centre and apply the over label so that it covers only the address label that you applied in step 2.

The completed parcel should show only the over label with the under label directly beneath it. The address label should be hidden by the over label.

Note: The centre portion of the thermal label backing on the over label must stay in place (see step 3) so that it does not stick to the address label. Once the consolidated shipment clears customs at the port of entry and the shipment is split, the over label is torn away to reveal the address label, and the parcel is delivered to the consignee by UPS.

Large Parcel

Use the total dimension of a parcel to determine if it qualifies as a large parcel. If the parcel qualifies, specify large parcel on the Detail tab.

Large parcel factors include:

Note: Refer to the UPS Rate and Service Guide for current Large Parcel Weight and Measure requirements.

Tip: If you type a parcel dimension on the Detail tab that qualifies the parcel as Large Package, UPS WorldShip automatically selects the Large Package tick box, and the message "Large Package indicator has automatically been set on Parcel 1" appears on the Shipping window status bar.

Large Package Minimum Billable Weight

A minimum billable weight applies to the following shipments:

Refer to the UPS Rate and Service Guide for current Large Package Weight and Measure requirements.

A parcel qualifies as a large package when its dimension exceeds 130 inches and is less than or equal to 165 inches (or local equivalent).

Note: UPS WorldShip adds the parcel-level weights to determine the shipment-level weight. Each shipment is billed by the greater of its shipment-level dimensional weight, actual weight, or minimum billable weight.

Large Parcel Surcharge

A flat-rate, parcel-level surcharge that applies to shipments with specific origins as follows:

Refer to the UPS Rate and Service Guide for current Large Package Weight and Measure requirements.

This surcharge is applied to any parcel with a dimension greater than 130 inches and less than or equal to 165 inches (or local equivalent) and any weight, even one that exceeds the Large Package criteria or the longest side exceeds 96 inches. This surcharge is assessed once for each parcel in the shipment that meets the criteria.

Note: If a large parcel surcharge is not applied, an additional handling charge may apply if the actual weight of the parcel is equal to or more than 70 pounds but less than or equal to 90 pounds (or local equivalent).

If a large parcel surcharge is applied to a parcel, UPS WorldShip displays the following:

The large parcel surcharge applies to both Hundredweight and non-Hundredweight shipments.

Length of a Parcel

The largest dimension of a parcel.

Less-than Truck/Trailer Load

Less-than lorry/Trailer Load (LTL) refers to a quantity of freight less than that required to fill a lorry or trailer.

Workgroup Administrative Workstation

A workstation connected to a workgroup on which the Workgroup Administrator's version of UPS WorldShip is installed. Only one workgroup administrative workstation is allowed per workgroup.

From this workstation, the workgroup administrator has access to all available WorldShip functionality.

Workgroup Remote Workstation

A workstation connected to a workgroup on which the Workgroup Remote version of UPS WorldShip is installed. An unlimited number of workgroup remote workstations is allowed per workgroup.

From this workstation, the workgroup remote user has access to specific tasks in WorldShip. The task configuration occurs during installation of the software; however, the workgroup administrator can change the configuration of the workstations to allow other tasks. See Configuration Checklist for Workgroup Remote Workstations.

Master Invoice

The shipper has the option to create a Master Invoice only for a UPS World Ease master shipment.

Note: UPS World Ease is available only if you have a contract for this service.

Place the Master Invoice in the documentation pouch on the Doc Box of the master shipment. See Assemble Master Shipments with Appropriate Documentation.

Map File

The name you create when you map your fields from your data file.

Movement Reference Number (MRN)

A number required on the Export Accompanying Document (EAD) for a German export shipment with a customs value of more than 1000 EUR.

UPS WorldShip validates this number as follows:

Non-document Shipment

Goods other than documents (see document shipment definition).

Non-resident Importer

A UPS World Ease term that refers to an importer residing in a country other than the clearance country.

Object Distribution

Updates of UPS WorldShip sent to your computer electronically instead of by disk.

Offline Processing

For Air and Ground Freight shippers, a temporary situation may prevent UPS WorldShip from communicating and completing a shipment. If such a situation occurs, offline processing is available as an alternative to the usual connected processing and minimises interruption to business.

Overpack Packaging Type

An enclosure (for example, a fibreboard box) used by the Dangerous Goods shipper to contain one or more parcels to form one handling unit. As required by the regulations, all the dangerous goods parcels in an overpack must be capable of being shipped on their own, and each parcel must individually be marked and labelled before being placed into the overpack.

Parcel ID

A unique number that identifies a UPS Mail Innovations shipment. This number is assigned by UPS to each shipment and can be used to track a shipment as it moves through the UPS system to its destination.

Package Level Detail (PLD)

The shipping and parcel data about the shipments processed since your last End of Day process. This is the data that UPS WorldShip sends to UPS.

Pallet

A small wooden, paper, or metal platform (usually with a top and bottom), on which parcels are placed to facilitate movement by some type of freight handling equipment.

Collection Reference Number

A unique number that identifies a Ground Freight or Worldwide Express Freight shipment. This number is assigned to each collection request and assists the UPS driver with identifying LTL and Worldwide Express Freight shipments.

Collection Request Number (PRN)

A unique number that identifies a scheduled UPS Smart Pickup. This number is assigned by UPS to each scheduled clollection.

Collection Summary Barcode Report

This report automatically prints during the End of Day process for select shipments and origins (see notes below) and summarises shipment information about the parcels that your UPS driver is to collect. This report includes:

If you use multiple shippers to process shipments, the shipment information is grouped by shipper accounts, and the report information for each shipper starts on a new page. The shipper number is shown in the Account Number field on the third line of the report.

Notes:

Postal Service Tracking ID

The Postal Service Tracking ID is a unique number that identifies certain types of shipments. This number is assigned by UPS to each shipment and can be used to track a shipment as it moves through the UPS and USPS systems to its destination.

Power of Attorney

An agreement between the exporter (usually you, the shipper) and UPS that allows UPS to complete export documents on behalf of the exporter. An exporter must provide a Power of Attorney with each international shipment or else file an International Shipper Agreement directly with UPS. If an International Shipper Agreement is filed with UPS, UPS WorldShip no longer prints the Power of Attorney for that exporter. If you change any of the address boxes other than the Attention, Telephone and Fax boxes, you have designated a new exporter, and WorldShip generates a Power of Attorney as you process international shipments for the new exporter.

Pre-authorisation

A condition that exists when the Air Freight shipment characteristics are such that special authorisation is required before you can continue the shipping process or schedule a collection request. When a pre-authorisation scenario exists, such as the shipment exceeds a size limit or value threshold, you must call the UPS Service Centre to authorise completion of the shipment in question.

Preprinted Label Stock

Your own label stock that displays a preprinted company logo in the top 2-inch (or local equivalent) extended area of the Thermal 4" x 8" or 4" x 8¼" (or local equivalent) label.

Primary Key

Your data file includes many fields in one or more tables or columns. A primary key uniquely identifies the records stored in a data file.

Notes:

PRO Number

A unique number that identifies a Ground Freight shipment. This number is assigned to each shipment and can be used to track a shipment from the point the shipper creates the shipment to its destination. If the PRO number is invalid or missing, a new number will automatically be created for the shipment.

Processing Mode

Two processing modes may be available as follows:

  1. Shipment Entry - allows you to create a shipment quickly by entering the total shipment weight and the number of parcels in the shipment instead of entering each parcel in a shipment individually. See Speed Up Processing with Shipment Entry Processing Mode. If this mode is active, the following occurs:

  1. Parcel Entry - allows you to create a shipment using the Shipment Navigation Bar to enter shipment information for the individual parcel in the shipment. See Use the Shipment Navigation Bar. If this mode is active, the following occurs:

  2. The left side of the Options tab shows both shipment and parcel options.

  3. The parcel dimensions (that is, the Length, Width, and Height boxes) on the Detail tab are active. The Dimensional Weight box under Shipment Details does not appear.

  4. The Use on All Packages tick boxes on the Reference tab are clear and active.

Notes:

Producer

The person or company who manufactured, produced or grew the current good.

Product Type

UPS assigns a product type to each approved Trade Direct shipper.

The product types are:

Profile

A saved collection of predefined preferences, including various service options, parcel options, shipment options and reference numbers. Use the Profile Editor to add, delete or modify a profile.

Q-Value

A number indicating the allowed quantity of dangerous goods combined materials in a parcel. The number is required on the IATA Shipper's Declaration for Dangerous Goods. Quantities of different dangerous goods contained in one outer packaging must be such that "Q" does not exceed the value of 1.

Note: If you select the All Packed in One Fibreboard Box packaging type for a US 48 to Canada or a Canada to US 48 shipment, the Q-Value box becomes inactive.

Range Candidates

These candidates appear in the lower right in the UPS Interactive Address Reconciler window and notify you that the correct address may fall within the specified street, suite or room number ranges. Since you can only view a candidate with a range, the Accept button remains inactive. Use the range candidates to determine the correct address and then manually update the original address information on the left side of the window.

Rate Type

The rate types used to display rates in UPS WorldShip include:

Reference Numbers

Assigning a customised reference number to each parcel makes it easier to coordinate with your (or your customer's) billing or filing system. This reference number can be any information you want to associate with a parcel, such as a purchase order number, COD reference number, customer’s job number, or group of words that identifies that shipment (for example, 10 damaged widgets). You can type any combination of letters and numbers up to 35 characters.

When you ship a parcel, this reference number is recorded along with other vital information, so you can use it instead of the tracking number to track the parcel. This ability to track any UPS package by reference number (rather than by tracking number) gives you added flexibility and convenience.

See Specify the Reference Numbers and Print Reference Numbers on Labels.

Reference Qualifier

Identifies the parcel you are shipping with a customised reference number.

The reference qualifier consists of three parts:

You can add customised reference qualifiers by selecting More Tools on the Tools tab and then Reference Qualifier Editor.

For instructions on associating the reference qualifier with a particular reference number on the label, see Change the Reference Number Box Titles for a Customer.

Regional Value Content (RVC)

A percentage that indicates to what extent a good is produced in the producer's local region. The origin of the good's components or materials and the location of the construction or production of the good can affect this percentage. You can use the transaction value method or the net cost method to calculate the regional value content. The US government has regulations that determine the method a producer must use to calculate this percentage.

Required Field Set

The fields that you must complete in a window before you can continue. Use the Profile Editor and the Required Field Set Editor to change optional fields to required.

Residential Surcharge

To support shipments to or from residential locations, UPS defines a residential location as a collection or delivery to a home, including a business operating out of a home that does not have an entrance open to the public. A surcharge applies to each pacparcel kage collected from or delivered to a residential location. WorldShip alerts you of this surcharge with a status message on the status bar.

Return Service Customer Receipt

If you select UPS Print Return Label for the Return Services shipment option, this receipt may automatically print on the next available sheet of label stock following the parcel label for the same parcel. The shipper includes this receipt (along with the return parcel label) with the outbound shipment, and the customer returning the merchandise keeps this receipt for tracking purposes and as proof of collection by UPS.

Note: In order to automatically print this receipt, you must set a system preference using the System Preferences Editor. See Set Printing Setup System Preferences.

Shipment

A group of one or more parcels sent via the same UPS service to a single address. All parts of the address must be identical for each parcel in the shipment.

Shipment Control Form

This report summarises all the UPS Mail Innovations parcels processed since your last Close Out process. This report lists the following types of information: Shipment From, Shipment Control Number and Barcode, Product or Services, Shipment Information, Cost Centre, and Conditions of Contract.

Notes:

Shipment Control Number

UPS WorldShip creates this 12-digit number during close out of UPS Mail Innovations shipments.

This number contains the following:

Shipment ID

A unique number that identifies an Air Freight shipment. This number is assigned by UPS to each shipment and can be used to track a shipment as it moves through the UPS system to its destination.

If you use offline processing and do not have a Shipment ID, you must call to obtain the number and then enter it from the Shipment History window.

Shipment Label Header

The shipment label header is 3 1/2" (width) by 1 3/4" (length). The header prints in the top 2-inch extended area of the following label stock dimensions:

This area can be customised using the Custom Label Editor.

Notes:

Shipment Label

Displays the name and address of the shipment recipient, service and option information/indicators, barcodes, reference numbers (if any), and special instructions (if any). One label prints when you click the Process Shipment button.

Place the laser label in the special plastic pouch designed for it. The thermal labels are adhesive; attach them directly to the parcel.

Notes:

Shipment Search Report

This report details the results of your search of the Shipment History window. This report lists the recipient and shipping information as well as summary totals.

If you use multiple shippers to process shipments, the shipment information is grouped by shipper accounts, and the report information for each shipper starts on a new page. The shipper number is shown in the UPS Account No. field in the upper-right corner of the report.

Note: You can choose a primary and secondary rate type to display in this window simply by setting a shipper editor preference. See Set Rate Type and Storage Preferences.

Shipper Number

A six-digit identifier that identifies a customer who ships parcels via UPS. UPS assigns shipper numbers. These numbers may include numbers and some letters (A, E, F, K, M, N, R, T, V, W and X are valid letters; B, C, D, G, H, I, J, L, O, P, Q, S, U, Y and Z are invalid letters).

Shipper's Copy

Note: This report does not print if the origin of the shipper is the United States or Puerto Rico.

This report may automatically print on the next available sheet of A4 or 8 1/2 x 11 stock following the parcel label for the same UPS small package and should be retained by the shipper for internal use.

This document details the following types of shipment information for UPS small packages:

Note: In order to automatically print this report, you must set a shipper's preference using the Preferences tab in the Shipper Editor window. For more information on the Shipper Editor, see Add or Modify a Shipper.

Shipper's Letter of Instruction (SLI)

For Air Freight shippers, a document that provides all the instructions and authority necessary to prepare an international waybill.

Serial Shipping Container Code-18 (SSCC-18) Barcode

A type of barcode that can print in the lower 2-inch (or local equivalent) extended area of the Thermal 4" x 8" or 4" x 8¼" (or local equivalent) label. You are responsible for the completeness and accuracy of this barcode.

The SSCC barcode consists of the following string without the commas: (00), space,0, space, manufacturer’s identification number, space, unique reference number, space, Modulo 10 tick character. UPS WorldShip applies this format by adding the appropriate spaces as you type the number. You can type a maximum of 20 characters. An example is (00) 0 0012345 123456789 1. If you enter the tick character, the system will validate the SSCC-18 number. If you do not enter the tick character, the system will calculate the SSCC-18 number for you.

Single Workstation

A workstation on which the Single Workstation version of UPS WorldShip is installed. This workstation uses a database in its local directory where the application is stored.

From this workstation, the single user has access to all functionality in WorldShip except for the Remote Workstations functionality. Since the Remote Workstations functionality does not appear on the single workstation, single users can disregard all help topics that discuss that functionality.

State Department Licence (SDL)

The State Department Licence (SDL) is kept on file by US Customs at the port of export and is required for US export shipments containing controlled commodities, such as firearms, military electronics, general aircraft parts, and optical equipment. The Department of State's Directorate of Defence Trade Controls (DDTC) issues export Licences and oversees manufacturers, exporters, and brokers of articles on the US Munitions List (USML). SDLs may be permanent or temporary, however, permanent SDLs is the only SDL type that is currently permitted in UPS WorldShip.

In order to select the State Department Licence shipment option, you must select one of the following filing methods:

The SDL is used to process small package (only by contract), Worldwide Express Freight (only by contract), and Air Freight shipments with SDL commodities.

Sub Pro Number

A unique number that identifies an LTL/TL child shipment in a Trade Direct consolidated movement. This number is assigned by UPS to each child shipment and can be used to track a child shipment as it moves through the UPS system to its destination.

Suggested Candidates

These candidates appear in the lower right in the UPS Interactive Address Reconciler window and provide alternative choices to the original address information. When you select a suggested candidate, the address information appears in the upper right, and the Accept button becomes active. To replace the original address information on the left side of the window with the selected address information, simply click the Accept button.

System Preference

A saved predefined value for a field in UPS WorldShip. A system preference applies to all current shippers. Use the System Preferences Editor to add or change these predefined values.

Tabbing Order

The sequence of the cursor's movement through the fields in a window when you press the Tab key (to move forward) or Shift + Tab (to move backward). Use the Profile Editor and the Tab Order Editor to change the tabbing order in the Shipping window.

Target Ready Date and Time

The date and time determined by the Trade Direct shipper and agreed upon by UPS for drop off or collection of a consolidated movement. The shipper must supply this date and time when entering a consolidated movement and must notify UPS if the date or time changes.

Textile Declaration - Single or Multiple Country

The Textile Declaration form is used by Customs and Border Protection (CBP) to determine tariff classification and country of origin.

All importations of textile products must be accompanied by the appropriate declaration(s) prepared by the manufacturer, producer, exporter, or importer, as follows:

Tracking

UPS WorldShip automatically assigns a tracking number to each parcel you ship. You can also assign a customised reference number to each parcel you ship. Using these numbers, you can identify and trace each parcel as it moves through the UPS system to its destination.

Tracking Number

Used by UPS to identify and trace a parcel as it moves through the UPS system to its destination. A tracking number is automatically assigned to each parcel. You can use this number to track, locate and verify arrival of your parcel, as well as obtain other details.

Transborder Shipment or Consolidated Movement

A shipment or consolidated movement in which the origin and destination countries/territories are different, yet both countries/territories are in the European Union (EU).

Truck/Trailer Load (TL)

Lorry/Trailer Load (TL) refers to the quantity of freight required to fill a lorry or trailer. When used in connection with freight rates, it refers to the quantity of freight necessary to qualify a shipment for a lorry load rate.

Ultimate Consignee

The person or company who receives the goods for end use, or the person or company listed on the export license.

Unique Shipment Identifier (USI)

A globally unique number that identifies a Trade Direct consolidated movement. UPS WorldShip generates and assigns this number to each consolidated movement. The USI can be used to track a consolidated movement as it moves through the UPS system to its destination.

Note: If you need to generate the USI manually, call your UPS Account Representative.

Universal Product Code (UPC)

A numeric product identification system used for retail products worldwide.

UPS Access Point™

A retail store with a signed agreement with UPS to receive a UPS shipment and hold the shipment until the ultimate consignee collects the shipment. A UPS Access Point may provide other services, such as collecting COD payments, completing some returns and printing labels.

UPS Call Centre

The centre that you must call to determine your UPS Express (NA1) cut-off time and to schedule collection of your UPS Express (NA1) shipments.

UPS Copy

Note: This report does not print if the origin of the shipper is the United States or Puerto Rico.

This report may automatically print on the next available sheet of A4 or 8 1/2 x 11 stock following the package label for the same UPS small package and should be included on the lead package of the shipment.

This travel document details the following types of shipment information for UPS small packages:

Notes:

UPS Customer Centre

UPS-staffed locations usually connected to UPS parcel processing facilities where you can drop off all your shipments.

UPS Driver Transmission Control

Note: This report prints during close out of Trade Direct consolidated movements only if the destination CFS is other than the United States or Puerto Rico.

This report verifies the successful transmission of your shipment data to UPS during the End of Day process. Be sure to give this report to your UPS driver when he or she collects the parcels .

To automatically print this report when you run End Of Day, you must set it as a system preference. See Set Miscellaneous System Preferences.

UPS Express (NA1) Cut-Off Time

The time by which you must contact the UPS Call Centre to schedule collection of your UPS Express (NA1) shipment.

UPS Manifest - Detail Section

Note: This report does not print if the origin of the shipper is the United States or Puerto Rico.

This report automatically prints during the End of Day process if either of the following occurs:

The UPS Manifest Detail Report details shipment information that your UPS driver is to collect.

Important: Be sure to give this report to your UPS driver when he or she collects the parcels/shipments.

UPS Manifest - Summary Section

Note: This report prints during close out of Trade Direct consolidated movements only if the destination CFS is other than the United States or Puerto Rico.

This report automatically prints during the End of Day process and summarises shipment information about the parcels that your UPS driver is to collect. This report includes:

If you use multiple shippers to process shipments, the shipment information is grouped by shipper accounts, and the report information for each shipper starts on a new page. The shipper number is shown in the Account Number field on the third line of the report.

Important: Be sure to give this report to your UPS driver when he or she collects the parcels /shipments.

UPS Profile

A default profile packaged with the application that is assigned to a shipper or customer if one is not assigned. Using the Profile Editor, you can view this profile, but you cannot delete or modify it.

UPS Premium Care Collection Control

This report summarises shipment information about the parcels that your UPS driver is to collect. Two copies of this document print per parcel during the End of Day.

UPS Required Field Set

A default required field set packaged with the application that is assigned to a profile if one is not assigned. Using the Required Field Set Editor, you can view this required field set, but you cannot delete or modify it.

UPS Smart Collection

A scheduled collection alternative to automatic daily collection of shipments. The UPS driver collects shipments Monday through Friday only if the collection is scheduled using UPS Smart Collection. This collection type is available to shippers that have a contract for this collection type. Smart Collection is also available on Saturdays in a weekend service territory.

A shipper can have a collection on a Saturday if they are  enabled for Smart Collection, opt for Saturday Collection and are in a Weekend Service Territory.

UPS Tab Order

A default tab order packaged with the application that is assigned to a profile if one is not assigned. Using the Tab Order Editor, you can view this tab order, but you cannot delete or modify it.

UPS Turn-In Copy

Note: This report does not print if the origin of the shipper is the United States or Puerto Rico.

This report is the same as the UPS Copy except that it only prints for Collect on Delivery (COD) shipments. When applicable, it may automatically print on the next available sheet of A4 or 8 1/2 x 11 stock following the parcel label for the same UPS small package and should be included on the lead package of the shipment.

This travel document details the following types of shipment information for UPS small packages:

Notes:

US 48

An abbreviation that refers to all 48 contiguous states of the United States, which does not include Alaska and Hawaii.

US 50

An abbreviation that refers to all 48 contiguous states of the United States, Alaska, and Hawaii.

US Certificate of Origin (CO)

Note: The US Certificate of Origin (CO) is used only if the origin of the shipment is the United States or Puerto Rico.

A US CO authenticates the country of origin of the goods being shipped. Some nations restrict imports from certain countries; many countries limit the quantity of goods that are allowed to be imported or give preference to goods manufactured in the US.

A US CO is required by some importing countries for certain goods. Since these criteria change often, be sure to verify the current criteria requiring a US CO before sending your shipment. For a list of destination countries and goods that require a US CO, see ups.com/globaladvisor.

To process a US CO using UPS WorldShip, use one of the following methods:

Notes:

US Import

US imports include the following:

US imports do not include the following:

USPS

Stands for United States Postal Service.

USPS IMPB PIC

Stands for United States Postal Service Intelligent Mail Parcel Barcode Package Identification Code. The USPS IMPB PIC is a unique parcel identifier required by the USPS on commercial parcels.

Video Film Declaration

The Video Film Declaration provides US Customs with detailed information on any motion picture film being imported and is used to identify pornographic or seditious materials.

The seller or shipper must complete this declaration for all video and motion-picture films, including video discs and blank tapes or films, regardless of value. Alternatively, all the information on this declaration, including the statement at the bottom, can also be written on the Commercial Invoice. If the shipment is valued at less than $2,000 US dollars, the information and statement may be written on the Air Waybill as long as the Air Waybill is signed.

US Customs does not require this declaration for negatives, still photographs, CD-ROMs, or audio tapes.

Weekend Service Territory

A geographic territory that is eligible for expanded Weekend Delivery or expanded Weekend Collection services for Small Package 3 Day Select and Ground shipments.

Weight Threshold for Letters/Envelopes

Letter/Envelope parcel type shipments that weigh above the published/custom threshold amount are rated as parcels using the billable weights. The weight threshold applies globally to all Worldwide, transborder and domestic services that are valid with a Letter/Envelope parcel type.

When you select a Letter/Envelope parcel type that exceeds the weight threshold:

Width of a Parcel

The second largest dimension of a parcel.